New leads go cold fast. A buyer who fills in a portal form at 9 p.m. has usually contacted two other agents by morning, and the leads already sitting in your CRM never get a second call. Magellan Solutions provides real estate appointment setting services that follow up every lead quickly, qualify it against your criteria, and book the serious ones straight onto your agents' calendars, so your team spends its time in appointments rather than chasing them.
Real Estate Appointment Setting Services
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1-800-371-6224
At a Glance
| Best For | Real estate brokerages, agent teams, independent agents, investors and wholesalers, and new-home sales teams with more leads than time to work them |
| Core Support | Speed-to-lead follow-up, lead qualification, database reactivation, appointment booking, confirmation calls, CRM updates |
| Engagement | Dedicated appointment setters who work only on your account |
| Channels | Outbound calls and callbacks, with SMS or email follow-up when included in your workflow |
| Delivery | Philippines-based setters working in your CRM, lead sources and calendars, calling within the local calling hours your market allows |
Most Real Estate Leads Are Lost After They Arrive, Not Before
Brokerages spend heavily to generate leads: portal fees, ads, open houses, websites. Then the follow-up depends on whichever agent has a free minute. Web inquiries wait hours for a call back, portal leads get one attempt and a voicemail, and last year's buyers sit untouched in the CRM.
The leads aren't the problem. The follow-up is. A buyer or seller who reaches out is ready to talk now, and the agent who calls first, calls back, and keeps calling usually gets the appointment.
Our appointment setters work every lead you already have, quickly and persistently, and hand your agents booked, qualified appointments instead of a list of names to chase.
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Unlock Outsourcing Potential
Our Real Estate Appointment Setting Services
Every card below works the leads you've already paid for or earned. Our setters follow your scripts, qualifying questions and booking rules, and log every attempt in your CRM.
Appointment setting works the leads you already have. To reach owners who haven't contacted you yet, such as expired listings, FSBOs and motivated sellers, see real estate cold calling. Both are part of our real estate lead generation services. Need your phones answered when leads call in? That's our real estate answering service.
Why Real Estate Teams Outsource Appointment Setting
Agents are paid to be in appointments, not to chase them. When follow-up depends on whoever has a spare minute, the leads you've paid for are the first thing to slip.
Works Inside the Systems You Already Use
Your agents run the appointment. Your setters run everything that gets them there.
Our setters work inside your CRM, lead sources, calendars and dialer, following the same lead stages, call dispositions and booking rules your team already uses. Nothing changes for your agents except a fuller calendar.
Compliance and Data Security, Built In
We know that outsourcing real estate appointment setting means trusting someone else with your leads and client data, and that trust is only worth extending to a partner who can show its safeguards. Magellan Solutions operates under certified security standards, documented confidentiality policies, and business continuity planning that keep your leads, client records and CRM data secure.
Magellan holds ISO 27001 and PCI-DSS certifications supporting recognized standards for information security and payment card data protection. See our certifications.
![Controlled Data Access icon](https://www.magellan-solutions.com/wp-content/uploads/2026/07/controlled-data-access-security-icon-transparent.png"){kind=icon}
Access to lead records, client details, CRM systems, calendars and call notes is restricted to the team responsible for your account, according to their role.
Every employee signs a confidentiality agreement before job assignment. Lead records, client details, calendars and call notes are limited to the team responsible for your account.
Continuous data backup, off-site copies, backup-center planning and power-blackout protection keep lead follow-up and appointment booking running when unexpected circumstances affect normal operations.
Do-Not-Call and Calling-Hours Rules
Calling lists, including aged leads and past clients, are checked against the do-not-call registries for the markets we call, such as the National Do Not Call Registry in the US, the Do Not Call Register in Australia and the TPS in the UK, as well as your own opt-out list. Calls are placed only within permitted local calling hours, and opt-out requests are logged immediately.
Who We Support
Don't see your business type? We set up follow-up sequences, qualifying questions and booking rules around your lead sources and your team.
Our Onboarding Process
Requirements Setting
Recruitment
Agent Training
Campaign Incubation
Campaign Go Live
Frequently Asked Questions
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You can also reach us here:
Toll Free: 1 800 371 6224
US: +1 650 204 3191
UK: +44 8082 803 175
AU: +61 1800 247 724
