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Home | Blog | The Most Common 5 Ws (and 1 H) of Survey Processing Services Answered

The Most Common 5 Ws (and 1 H) of Survey Processing Services Answered

By M. Edosma

Updated on January 22, 2024

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Here is our answer to some Qs about Survey Processing Services.

Outsourcing Outbound Survey Processing Services. can be tricky, there are just a lot of things to take note of like pricing and location. If you are not familiar with all this stuff, your business might fail or even close.

We understand the struggle. So in this article, we compiled all of the most common questions we received about Survey Processing Services.

But before that, let’s look at reasons why you should get a BPO partner and what things you should consider.


The Importance of BPOs

When looking for a provider to outsource business processes, you are already aware of the value of working with an excellent and professional business process outsourcing vendor.

Both parties can gain from outsourcing connections, and if you engage with a BPO provider and discover the ideal fit for each other, you and your company can progress together. What exactly will business process outsourcing service providers accomplish for you?

A competent BPO provider will understand your brand; however, a great BPO provider will go the extra mile and look for unique ways to assist your company in achieving its goals and developing. Furthermore, a good business process outsourcing partner would respect and safeguard your brand image.

Additionally, having a long-term relationship with your BPO vendor ensures that they will go above and beyond for you. When your BPO partner has a thorough understanding of your brand, they will be better able to identify hidden possibilities and improvements within your organization, as well as avoid mistakes.

They will help you save money. While selecting a BPO vendor with lower charges upfront may allow you to save money in the short term, you will wind up spending more money over time if you have to switch between BPO providers. The hiring of a business process outsourcing (BPO) provider with a long-term strategy in place could be the finest decision.

They also help you deliver quality service. This all comes back to the need to work with a BPO provider who genuinely understands your brand, which is something that can only be developed over time. After taking the time to learn about and understand your organization, your BPO service provider will be able to analyze, change, and improve service over time as your organization grows.

BPO vendors that aren’t interested in forming a long-term partnership with your firm will be short-sighted in their work and will concentrate on completing minor campaigns and achieving short-term objectives only. A true business process outsourcing partner, on the other hand, will be concerned about your future business ambitions and will have the expertise to contribute to your success.

Long-term outsourcing partners will provide expert analysis and reengineering capabilities to improve your business processes while uncovering weak points in your outsourcing or operations. Open communication, honesty, and flexibility are essential for building long-term BPO partnerships.


Pointers Before Getting a BPO Partner

BPO services have their own set of advantages and disadvantages. You’ll need to consider elements such as technological skills, industry expertise, and pricing to determine if they’re a good fit for your needs and requirements:


In order to compete in today’s corporate environment, it is necessary to employ cutting-edge technology. It is quite expensive to implement technologically complex systems, and it may be beyond the financial means of your company to do so. As a result, it makes sense to hire a business process outsourcing solution that takes advantage of the technology advantage you’re looking for.

When providing live chat assistance, BPO firms that use powerful artificial intelligence systems may employ chatbots to assist in dealing with a high volume of consumer inquiries. Although providing excellent customer service is a crucial component of running a business, it may become daunting when the company grows in size. Offloading the duty to a technologically advanced BPO business ensures that your customers’ inquiries are dealt with efficiently and with a high degree of customer satisfaction.


Investigate the BPO service’s history to see how long they have been in operation. It requires something special to stay afloat in the highly competitive business process outsourcing (BPO) services sector. Services that have endured the test of time are more likely to have the knowledge and experience to solve the issues that your company is facing. Choose a BPO service that has a long track record of success and a customer roster that includes well-known businesses.

In addition, check to see if the firm employs representatives with a lot of expertise. You want to ensure that your firm is represented by the greatest agents in the field. After all, their work has an impact on your company. It’s more important for front office operations where BPO agents directly interact with your customers.


There is no point in hiring a BPO partner you can’t afford. You’ll end up canceling their service shortly and be back at square one. Choose a service that offers a competitive deal and is within your budget. Perhaps they offer a discount if you need more volume as you grow?

Hidden charges are a nasty technique used by services to extract more money. Reputable services will clearly disclose the final price upfront and won’t ask for more money.

Furthermore, you need to know what you’re paying for. Make sure you understand what the BPO service will do for the price. A detailed summary of the service provided leaves no ambiguity. It avoids a lack of misunderstanding that can lead to disagreements down the line.


Good communication is a key ingredient of a healthy partnership. It would be frustrating if you struggled to get in touch with the manager responsible for your account.

You may want real-time reporting that details how effectively the call center company is able to complete tasks. Also, you might want to communicate what changes you’d like to make. In some cases, it’s important that you immediately get an answer so communication is a key ingredient for a successful relationship.

Scalability and Limitations

Will the BPO service allow you to scale without limitations? To ensure there is consistency you’d want to pick a BPO partner and stick with them for many years. Therefore, the service must have the infrastructure and staff to handle requirements as you grow.

Consider your projected growth and look for a BPO service that already handles clients of that size. Make sure they can give you their full attention and prioritize you as one of their important clients.

Furthermore, think about what limitations this BPO service will inflict on your business. For example, if you’re hiring a customer service team, then ask about the channels of communication they offer.

Customer convenience

The BPO company you choose must provide excellent service for your customers too. After all, your customers are the lifeblood of your business. BPO service agents need to be respectful, and considerate, and solve problems effectively when customers get in touch.

Also, the BPO service must be large enough so that waiting times are kept at a minimum. Otherwise, customers might get frustrated with your company.


What are Survey Data Processing Services?

A survey is the most effective way to gather information about an organization’s various goods and services. 

This makes it easier for the business to assess its strengths and shortcomings, as well as enhance its service and infrastructure needs.

Every business must understand how its consumers and clients perceive it in order to promote growth, and there is no better feedback instrument for this than surveys. You can obtain information on your goods and services that will assist you in making future decisions. 

As a result, survey data collection has become a crucial commercial activity.

Efficient data processing helps you to assess your future clients’ needs and service them accordingly. Surveys and data processing help put you ahead of the competition. 

It also helps you gain a deeper insight into the market and your target consumers’ behavior, requirements, and expectations.

Moreover, our clients have entrusted us with the following Survey Data Management Services:

  • Product Survey
  • Consumer Satisfaction Survey
  • Research Surveys
  • Political Surveys
  • Employee Surveys
  • After Action Surveys
  • Event Surveys

When you outsource survey data processing, your company gains access to a slew of innovative technologies. 

Most BPOs handle every component of the service with ease, finesse, and precision, from developing interesting surveys to digitizing offline forms, from finding and resolving data discrepancies to analyzing it for important information.


Why Should I Get Survey Processing Services?

Customer satisfaction is the first priority in any sector, regardless of demographics, business structure, or company size. 

At some point, you’ll need consumer feedback to analyze your strengths and weaknesses and focus on the areas that need improvement.

That is why outsourcing survey data collection and processing is very useful.

Furthermore, here are the benefits of having the services in your arsenal:

  • Cost-effective survey methods.
  • Accurate digitizing data.
  • A highly skilled and dedicated team just for you.
  • Survey processing suites that are tailored to your company’s needs.
  • Shorter and more effective timelines.
  • Valuable recommendations to help you enhance your company process and boost income.


When Should You Start to Outsource Survey Processing?

One of your first queries, if you’ve contemplated outsourcing, could be, “Is now the ideal moment to outsource?” 

Maybe you’ve been trying to scale a team or a program for a long time but haven’t been successful. Alternatively, perhaps your back-office administrative responsibilities are finally putting a strain on your in-house employees. 

Outsourcing your non-core tasks, for whatever reason, might free up time and money to help you expand your company.

Most Fortune 500 companies outsource their processes and tasks to offshore locations. Outsourcing is easier for them because they have tons of budget. Moreover, it will help them save up more resources. 

For smaller businesses, when should companies start outsourcing? Here are some signs:

  • When you need to minimize the cost
  • When you need to focus on core activities
  • When you are scaling and growing fast
  • When you need to free up resources like time and equipment

Furthermore, if outsourcing BPOs is a strategic move you consider helpful, how can businesses get the most out of it? Why do some outsourcing partnerships succeed while others fail? Here are some pointers to remember:

  • It’s a partnership, it is meant for long-term
  • Evaluate your needs first, then the list of service providers
  • Define the scope and purpose of the relationship
  • Clear and consistent communication is a necessity
  • Price is not always the basis
  • Start slow
  • Establish a sense of accountability


Where Can I Outsource Survey Processing Services?

Location is the single most important cost factor in outsourcing call centers. 

If you are a small to midsize enterprise, these figures are a useful starting point for estimating costs. 

If you are asking, “How much does it cost to outsource a call center in different countries?” Here is the updated matrix of the price per country:

Region Outsourced Call Center Pricing 

(per hour)

The United States/Canada $20–30
Western Europe $40+
Eastern Europe $12–25
Australia $35–55
Africa/Middle East $15–20
Latin America $8–18
Asia/Philippines $8–14
India $6–10


You should look for a call center that is more than simply a provider; it should be a partner who can add even more value to your business through data insights, training, innovation, and experience.


How to Outsource Survey Data Processing Services?

As the Philippine economy continues to grow, it has reached its pinnacle. Outsourcing is also one of the most beneficial industries to the country’s development. 

Most Filipinos can now enjoy working in the Philippines thanks to the outsourcing sector, where they may select the best job for them and earn more money than the typical Philippine pay rate.

But how do you start outsourcing in the Philippines in the first place?

  1. Find a reliable partner: The first thing you should do is find a reliable BPO partner. You can search the internet for this or ask around with your peers.
  2. Start small: If you’re new to outsourcing, start by looking for a service provider for one-time or smaller projects until you get the hang of it. Look for call centers that offer a seven-day trial. Doing this aids in the management of expectations.
  3. Determine your budget: Consider outsourcing as a form of capital investment. You’re putting money into contractors’ abilities. You’ll be able to focus on what you do best as a result. With this in mind, while outsourcing to the Philippines, it’s critical to set a reasonable budget.
  4. Set clear expectations: One of the trickier parts of outsourcing is communication. A contract will assist you in laying out the details of the job. This covers the contractor’s services, as well as the delivery schedule and payment for those services. Make sure everything is written.
  5. Reach out: After doing all of these, you can start reaching out to BPOs now. The process for partnership differs from call center to call center, so make sure that you have multiple candidates for your proposal.

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Who is the Best Outsourcing Company for Survey Data Processing Services?

Magellan Solutions is a leading BPO service provider for small and medium-sized businesses.

With our extensive range of services, consistent focus on quality over quantity, cutting-edge technology, a pool of skills, and business transparency, we can help you accomplish greater things.

We have over 18 years of expertise in the sector. We’re also ISO 27001-certified, GDPR-compliant, and HIPAA-compliant. Data protection is at the center of what we do.

Contact us if you want to see a difference in your business. 

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      The Most Common 5 Ws (and 1 H) of Survey Processing Services Answered

      M. Edosma

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