Dental Office Answering Service Billing Framework and Pricing

A blog banner for Dental Office Answering Service Billing Framework and Pricing

A blog banner for Dental Office Answering Service Billing Framework and PricingDo you think that you might be overpaying your Dental Office Answering Service provider?

You are not alone. Most dental answering service companies think that they have their eggs in the wrong basket as well. 

Actually, one of the biggest dilemmas that starting companies dread is not getting the worth of their invested dollars to BPOs.

However, this problem can be easily solved. 

It is only a matter of educating yourself to know the billing framework and pricing that the answering service call center has.

So that’s why In this article we will briefly discuss the billing guidelines that BPO follows, and the current average price of the best dental answering service in the market.


What is Dental Office Answering Service?

An answering service, as the name implies, is a specialized service that you can hire to answer incoming calls at your place of business.

An answering service may provide the following services, depending on the company:

  • Take and screen incoming calls
  • Provide basic information about your business
  • Record and pass along messages
  • Schedule appointments
  • Send out appointment reminders
  • Screen emergency or after-hours calls
  • An automated answering service is the simplest type. When someone calls your office, they hear a recorded voice offering a series of prompts. Examples include “press 1 for office hours” or “press 3 to leave a message.”

In light of the fact that many people will not bother leaving a message, using a live answering service is your best bet. Anyone calling your office will have the opportunity to speak with a real person about their questions or concerns as a result of this arrangement.

Remember that, while automation has its place in the workplace, nothing can completely replace the human touch.


Billing Model in the Current Dental BPO Setting

There is no definite Answering Service framework or standard because there is no concrete law about it yet. However, there are three well-known ways of billing throughout the industry.

1. Per Minute Billing

The most common and fairest method of all is per minute billing.

Per Minute Billing charges clients for the time they spent on the phone speaking to callers. Basically, answering service providers are compensated for the time they spent working.

Most providers have three to five plans that SMEs can choose from and it includes a block of minutes with the rate charged. 

That is the reason why this is considered as the safest of all types of billing because companies can base their plan according to the volume of calls they receive.

2. Per Call Billing

Per call billing is a payment model wherein businesses pay a flat rate for each call received.

So in essence, you are billed not on how many minutes an agent is on the phone, but the volume of calls he receives. This might sound that it has loopholes, but what other companies do is they include a specific base number of calls per cycle.

Companies also make sure that there is a clear guideline on wrong numbers, disconnected calls and add-on fees accrue with the plan.

3. Per Monthly Billing

Like your credit cards, you can opt for monthly billing on your Answering services.

Typically, this type of billing includes a set number of calling minutes per billing cycle. Plus, you pay a fixed rate for each additional minute used.

Service providers may not charge overage fees with this model, but when you meet your plan’s threshold, some bump you up  to the next plan. If your provider is charging overage fees, you may genuinely have a pay-per-call or pay-per-minute model.

That is why it is important to review the contracts you will get with your BPO provider.

Furthermore here is the current average pricing per calls:

Cost per MinuteQuality
< $0.70Call centers who offer this amount usually offer only one service like taking in calls.
$0.70 – $0.80If you are looking for BPOs that can take in high call volumes for a specific service, this is the pricing for you.
$0.80 – $1.00This is the average price in the market. Call centers who offer this pricing range are capable of taking in large volumes of calls and multiple services.
$1.00 >Providers with this rate usually offer specialized services on top of taking in calls.

In hiring a Dental Office Answering Service or a Dental Scheduling Service keep in mind that cheap does not equate to poor quality and expensive to high quality. What’s important in the end is the service.

Probe further with your chosen call center service provider about the ability and skills of agents. Ask whether they are capable and trained to manage calls and worry about the cost later.


Benefits of a HIPAA Compliant Dentist Answering Service

Dental office administrators are well aware of the importance of being accessible to callers. The answering service for dentists provided by Magellan Solutions eliminates the worry of missing a call and the stress of ensuring that calls are taken in a secure manner.

We are available to assist you in meeting the needs of each of your callers. With our professionally trained and HIPAA-certified live agents working for you, you and your staff will have more time to focus on your daily tasks and other specific needs, allowing you to focus on other important tasks.

By partnering with us for your answering services, you can ensure that your patients can reach your office at any time of day or night. Our agents include registered nurses who have received telephone triage training, and all of our staff members are professionally certified to provide HIPAA and PHI-compliant answering services to our clients.

In accordance with HIPAA regulations, we ensure the safety and security of all patient health information (PHI). As an extension of your practice, we are available to provide full or after-hours support. We are here to grow with you, and to provide your patients with the professional assistance they require each and every time they contact your practice.


Looking for an Affordable and High-Quality Dental Office Answering Service Provider?

You have come to the right place!

We are Magellan Solutions.

We have 18+ experience in providing answering services to SMEs in a wide variety of industries including manufacturing and healthcare. Plus we are a HIPAA Compliant company.

We believe that progress should not be costly, so you can guarantee that we keep our prices flexible yet competitive.

If you are ready to see big changes in your company, contact us now. Then let us discuss further how we can make a fruitful relationship.


Contact us today for more information.